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Accounts Payable

Services

• General Ledger account analysis
• Journal entries
• Budget transfers
• Stop payment on checks
• Create new account numbers etc.

Lewis faculty and staff must submit a completed purchase order for any of the following services. Each purchase order must have the appropriate signatures of approval. For further information on purchase orders, please see the Purchasing Department section. All completed paperwork is due in the Business Office by 1:00 p.m. on Tuesdays to ensure a check is produced for Wednesday. All invoices are to be sent to Accounts Payable. Direct all vendor calls to Accounts Payable for payment status of invoices.

Processing for payment of:

• STUDENT REFUNDS can be mailed to the home address, university mail box or be picked up at the cashiers windows.
  
  
• CASH ADVANCES for APPROVED purposes will be sent to the university mail box.
  
  
• VENDOR PAYMENT will be mailed to vendor. For vendor payments to be processed, departments must provide the Accounts Payable Department with the following items:
  
  
  • Purchase order
  • Invoice
  • Pink receiving copy of the purchase order
  • Contracts must also be included when applicable
    
• PETTY CASH REIMBURSEMENTS are sent to the university mail box.
  
  
• PERSONAL REIMBURSEMENTS are mailed to the home address or the university mail box. º£½ÇÉçÇø is tax exempt. Sales tax MUST be excluded from your requisition, and will not be reimbursed.
  
  
• Location: º£½ÇÉçÇø - Main Campus - Learning Resource Center - Main Level - Business Office

Hours

Monday - Friday, 8:30 a.m. - 5:00 p.m.

Location

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Business Office
One University Parkway
Romeoville, IL 60446
Fax: (815) 838-1380

Accounts Payable Clerk: Business and Finance
Andrea Zamora
Phone: 815-836-5208 or 815-836-5808
E-mail: azamora3@lewisu.edu

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