海角社区

Overview

海角社区 Student Academic Conference Support Program

A Grant Fund administered by 海角社区

PURPOSE:

To promote undergraduate and graduate research and support the academic development of 海角社区 students by funding travel for presenting at disciplinary/research conferences.

ELIGIBILITY:

• Open to currently enrolled, degree-seeking, undergraduate and graduate students in good academic standing at 海角社区 from any major or program.
• Applicants must have received official notification that their project (e.g. paper, poster, artwork, etc.) has been accepted for presentation at a peer-reviewed conference. The official notification of acceptance (letter, email, etc.) must be attached.
• Applicants must be seeking funding for a disciplinary professional conference, honors conference, general undergraduate research conference, or similar official annual meeting.
• Program funding is limited each year and application decisions will be based on availability of funds.
• The same project can be funded for presentation only one time (e.g., a paper accepted for presentation at an honors conference and at NCUR can only be supported once, although the student can, of course, self-fund a second conference).
• Each student is eligible for a maximum of $350.00 in conference travel reimbursements from this fund in each academic year and may receive up to $1400 total during her/his studies at 海角社区. Students attending a conference that will cost more than $350.00 are expected to pay the remaining expenses on their own.
• A student may be funded or partially-funded to present at more than one conference in an academic year, so long as the projects are not identical, funds are available, and the maximum benefit of $350 has not been reached.
• Complete applications must be submitted by the dates determined by the Culture of Inquiry Review Panel.

GUIDELINES FOR PARTICIPATION:

• Participants are representing Lewis publicly and should be mindful of their role as 鈥渁mbassadors鈥� of the University.
• Applying for funding implies the student鈥檚 agreement to comply with all 海角社区 student handbook /conduct guidelines (e.g., alcohol & drug use, etc.).
• All applying students must complete the required waiver form (see FORMS) .
• Students are expected to minimize the amount of missed class time when planning travel.
• In most cases, students self-register and make their own travel arrangements. Multiple students attending the same conference are expected to coordinate itineraries.
• Students are responsible for notifying and working with their instructors about any missed class time prior to any trip.
• Students under the age of 18 must have a guardian give consent (letter/email) for participation.
• Any trip must adhere to all aspects of the approved university travel policy.

GUIDELINES FOR FUNDING:

• The program funds the following expenses only:
  • Conference registration fee
  • Airfare or auto mileage (whichever is more economical/appropriate);
  • Lodging (no lodging is provided for Chicagoland area conferences);
  • Presentation costs (e.g. poster materials, overheads, etc.; $75 maximum).
• Actual expense figures and receipts must be submitted for all reimbursable expenses (see Budget Form).
• If a travel advance is needed, requests should be submitted at least 3 weeks prior to departure.
• The level of funding available will be determined annually. Once those funds are awarded, no additional funding will be granted until the following year.

CHECKLIST OF REQUIRED APPLICATION MATERIALS

• A completed application with original signatures
• A detailed budget (see budget form)
• A copy of the abstract submitted and accepted for the conference
• A copy of the conference program or letter of acceptance from the session or event organizer, as soon as it is available
• A letter of support from the student鈥檚 academic advisor/faculty mentor
• If relevant, an approval letter from LRB or IRB

COMPLETED APPLICATION SHOULD BE SUBMITTED TO

Mallory Havens
C/O Culture of Inquiry Coordinating Committee
Box 298
(815) 836-5982
havensmy@lewisu.edu

Note: Scanned copies from the Faculty Advisor, Department/Chair or Dean of the College are preferred. Signatures from the above mentioned are required for the application to be considered complete.

REVIEW CRITERIA:

• Good Academic Standing:
  1. Fully-admitted, degree seeking, registered student in a 海角社区 baccalaureate or graduate degree program
  2. In good academic standing in the University program
  3. Priority will be given to students with a 3.0 cum GPA or higher
  4. In good standing through Student Services
• Permission of the academic program director/chair and of the college/school dean
• Letter of support from the student鈥檚 academic advisor/faculty mentor
• Student鈥檚 presentation(s)/exhibition(s) must be accepted and listed on the conference program.
• Projects involving human subjects must be approved by the relevant Local Review Board or the 海角社区 Institutional Review Board. Prior to the disbursement of award funds a letter from the Institutional Review Board (IRB) for the Protection of Human Research Participants confirming approval of the research must be submitted to the Office of the Graduate Dean.

APPLICATION REVIEW

• The Culture of Inquiry Advisory Committee will review the applications and determine who will be funded.

DISBURSEMENT OF AWARD FUNDS:

• Expenses will be reimbursed when original receipts are submitted including all travel and conference registration.
• Contact your advisor or faculty mentor for more information about submitting receipts for reimbursement of awarded funds.
• Funds must be used during the academic year awarded and prior to the student鈥檚 completion of the program in which enrolled at time of the award.

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